Easily Secure Your Microsoft 365

Is your business at risk from unapproved logins, unsecured devices, or outdated security measures

Introduction

As work becomes more flexible with remote teams and mobile devices, protecting your business’s sensitive data is more challenging than ever. Microsoft 365 Conditional Access Policies (CAP) can help you take control by setting up smart rules that only allow secure, authorised access to your company’s resources—no matter where or how your team works. Let’s dive into how this can keep your business safe.

What Are Conditional Access Policies?

Microsoft 365 Conditional Access Policies act as security checkpoints, making sure only the right people, on trusted devices, can access your company’s data. These policies look at factors like who’s trying to log in, where they are, what device they’re using, and what they’re trying to access. By setting up CAP, you’re adding an extra layer of protection to ensure your business stays secure—without making it harder for your team to get their work done.

What Can You Set Up?

Conditional Access is all about flexibility, allowing you to tailor security to your organisation’s needs. Here’s a short idea what you can customise:

    1. User and Group Policies – Limit access based on roles or departments. You can let managers access sensitive financial data while keeping it locked away from general employees.
    2. Location Policies – Control access by location. You can block logins from countries you don’t operate in or ensure that users only log in from secure networks, like your office or VPN.
    3. Device Compliance – Make sure only secure, approved devices access company data. Devices need to meet your security standards, like being encrypted and up-to-date.
    4. Risk-Based Policies – Use AI to spot unusual activity, such as someone trying to log in from an unexpected location. If something seems off, you can require extra verification or block access altogether.
    5. Multi-Factor Authentication (MFA) – Set rules requiring users to verify their identity with more than just a password. For example, you can enforce MFA when someone logs in from a new device or location.
    6. App Control – Decide which apps can be accessed and when. Block risky third-party apps or require extra security when using apps that handle sensitive info.
    7. Session Management – Set limits on session times or require users to re-authenticate after certain activities to reduce the risk of unauthorised access.
    8. Time-Based Access – Restrict access to business hours or specific time windows. This helps prevent unauthorised access during off-hours.
    9. Token Expiry – Set how long users stay logged in before they need to log in again. Shorter sessions can help reduce risk if a token is stolen.
    10. Block Legacy Authentication – Disable old, less secure login methods that hackers might target, making sure everyone’s using modern, safer authentication.

We can help

Setting up these policies can feel overwhelming, but you don’t have to figure it out alone. Optimus can help you create Conditional Access Policies that balance security with convenience, so your business stays protected without getting in the way of productivity. Reach out to us today, and let’s get started!

Join us as we discuss Microsoft Copilot, its features and how to get started!

Date: Weds 13 Nov
Time: 11.00am

Click to register and find out more